{"id":241,"date":"2026-04-07T08:15:32","date_gmt":"2026-04-07T06:15:32","guid":{"rendered":"https:\/\/www.dlpro.online\/?p=241"},"modified":"2026-04-01T13:38:20","modified_gmt":"2026-04-01T11:38:20","slug":"the-dl-pro-admin-account-manage-lessons-students-teachers-and-language-school-finances-in-one-place","status":"publish","type":"post","link":"https:\/\/www.dlpro.online\/en\/blog\/the-dl-pro-admin-account-manage-lessons-students-teachers-and-language-school-finances-in-one-place","title":{"rendered":"The DL PRO Admin Account &#8211; Manage Lessons, Students, Teachers and Language School Finances in One Place"},"content":{"rendered":"<p>Managing a language school today is much more than just building a timetable &#8211; it is all about working with <strong>data<\/strong>, <strong>processes<\/strong>, and <strong>customer relationships<\/strong>. This is why the <strong>administrator account in DL PRO<\/strong> has been designed as the command center for your entire language school, both onsite and online.<\/p>\n<p><strong>Below you will see that:<\/strong><\/p>\n<ul>\n<li>The <strong>administrator account in DL PRO<\/strong> gives you a full, real\u2011time overview of what is happening in your school.<\/li>\n<li>The <strong>Desktop<\/strong>, <strong>Calendar <\/strong>and <strong>Tasks<\/strong> help you stay on top of schedules, day\u2011to\u2011day issues, and administrative priorities.<\/li>\n<li>The <strong>Groups<\/strong>, <strong>Students<\/strong>, <strong>Guardians<\/strong>, <strong>Teachers<\/strong>\u00a0and <strong>Companies<\/strong> modules keep your entire contact and customer database structured and organised.<\/li>\n<li><strong>Finances<\/strong>, <strong>Offer definitions<\/strong>\u00a0and <strong>Reports<\/strong> enable you to make decisions based on numbers rather than gut feeling.<\/li>\n<li><strong>DL PRO<\/strong> connects the administrator\u2019s work with the everyday reality of teachers and students \u2013 also thanks to mobile apps and the <strong>Library<\/strong> of materials.<\/li>\n<\/ul>\n<p>If you prefer video, you can also use our <strong>DL PRO<\/strong> tutorials on YouTube <a href=\"https:\/\/www.youtube.com\/@DLPROsoftware\/playlists\" target=\"_blank\" rel=\"noopener\">https:\/\/www.youtube.com\/@DLPROsoftware\/playlists<\/a>, where you will find practical recordings showing step by step how to work in the system.<\/p>\n<h2>Administrator desktop\u2013 what is happening \u201chere and now\u201d<\/h2>\n<p>After logging in, the administrator lands on the <strong>Desktop<\/strong>, which acts as the command center of the language school. Here you can see a list of upcoming lessons scheduled for the next three hours \u2013 together with the time, group name, teacher, and classroom (onsite or online in <strong>DL PRO<\/strong>). This way you immediately know what is happening \u201chere and now\u201d and can quickly react to a teacher\u2019s absence, a room issue, or a client asking about today\u2019s classes.<\/p>\n<p>On this same screen, system suggestions (such as errors or alerts) and new student registrations are displayed, letting you spot items that require attention without clicking through half of the system. The <b>Desktop <\/b>thus becomes a control panel that saves time and gives you a sense of full control over the current working day at your school.<\/p>\n<p>&nbsp;<\/p>\n<h2>Calendar, Tasks and Lessons \u2013 order in schedules and processes<\/h2>\n<p>From the administrator account, you manage the school\u2011wide <strong>Calendar<\/strong>. You can add and edit lessons, change times, rooms, and teachers, as well as mark lessons to be made up later. This is especially important when you run classes in several locations or in parallel online \u2013 <strong>DL PRO<\/strong> helps you avoid conflicts and double bookings.<\/p>\n<p>The <strong>Tasks<\/strong> module organises the day\u2011to\u2011day work of your admin team: verifying registrations, contacting new clients, extending contracts, or chasing overdue payments. You can treat it as an internal <strong>to\u2011do list<\/strong> for the school office \u2013 with a clear breakdown of what needs to be done and what stage each case is at.<\/p>\n<p>&nbsp;<\/p>\n<h2>Groups, Students, Guardians, and Teachers \u2013 a complete people database<\/h2>\n<p><strong>DL PRO<\/strong> lets you maintain a detailed database of everyone connected with the school: <strong>students<\/strong>, their <strong>guardians<\/strong>, <strong>teachers<\/strong>, and <strong>corporate clients<\/strong>. In the <strong>Groups<\/strong> module, you define course type, language, level, assign students and teachers to groups, and link each group to a specific location or online room. As a result, your timetable always reflects reality and you know exactly who is working with whom and where.<\/p>\n<p>The <strong>Students<\/strong> module stores contact details, course attendance history, and payment information, making customer service and planning follow\u2011up offers much easier. <strong>Legal guardians<\/strong> are crucial for children\u2019s and teenagers\u2019 courses \u2013 they are the ones you address in your communication, billing, and documentation. The <strong>Teachers<\/strong> module helps you monitor teaching load, group assignments, and working locations, which is essential when planning your team\u2019s timetable.<\/p>\n<p>&nbsp;<\/p>\n<h2>Companies and Locations \u2013 when your school grows<\/h2>\n<p>If you run <strong>corporate courses<\/strong>, the administrator account lets you conveniently manage B2B clients in the <strong>Companies<\/strong> module. You can assign groups, courses, and participants to each company and later easily analyse which trainings have been delivered and under what conditions. This is extremely useful for invoicing and for renewal or upsell conversations.<\/p>\n<p><strong>Locations<\/strong> let you mirror the real structure of your school: different branches, buildings, onsite classrooms, and <strong>DL PRO<\/strong> online rooms. Thanks to this, your calendar and reports always show exactly where each class takes place \u2013 which is crucial for optimising room occupancy and planning your school\u2019s growth.<\/p>\n<p>&nbsp;<\/p>\n<h2>Finances, Offer definitions, and Reports \u2013 data\u2011driven decisions<\/h2>\n<p>The <strong>Finances<\/strong> module lets you quickly check overdue payments, package payments, and current course\u2011related settlements. The administrator can see which clients need a payment reminder, where delays are appearing, and what the school\u2019s cash flow looks like. It is a tool that directly impacts the <strong>financial stability<\/strong> of your business.<\/p>\n<p>In the <strong>Offer definitions<\/strong> module, you create specific course types \u2013 for example semester\u2011based group courses, one\u2011to\u2011one lessons, corporate training, or intensive summer courses. A well\u2011defined offer speeds up registrations, schedule generation, and settlements, and also standardises how the entire team works.<\/p>\n<p>The <strong>Reports<\/strong> module pulls data from across the system and turns it into clear summaries: group occupancy, teacher activity, registration history, contract and payment information. Thanks to this, the administrator can make <strong>data\u2011driven decisions<\/strong> \u2013 for instance which courses to develop, where to boost marketing, and where to reduce the number of groups.<\/p>\n<p>&nbsp;<\/p>\n<h2>Library and mobile apps \u2013 a coherent DL PRO ecosystem<\/h2>\n<p>The <strong>Library<\/strong> organises teaching materials and resources used by teachers and students. Combined with mobile apps and the notification panel (bell, messages, phone icons), it creates a coherent ecosystem in which the administrator, teachers, and students all work on the same data and materials.<\/p>\n<p>If you want to see how this looks in practice, you can also use our <strong>DL PRO<\/strong> tutorials on YouTube <a href=\"https:\/\/www.youtube.com\/@DLPROsoftware\/playlists\" target=\"_blank\" rel=\"noopener\">https:\/\/www.youtube.com\/@DLPROsoftware\/playlists<\/a>, where you will find practical recordings showing step by step how to work in the system.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Managing a language school today is much more than just building a timetable &#8211; it is all about working with data, processes, and customer relationships. This is why the administrator account in DL PRO has been designed as the command center for your entire language school, both onsite and online. Below you will see that: &#8230;<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_locale":"en_GB","_original_post":"https:\/\/www.dlpro.online\/?p=239","footnotes":""},"categories":[15],"tags":[100,102,17,46,29,21,101],"class_list":["post-241","post","type-post","status-publish","format-standard","hentry","category-articles","tag-administrator-account","tag-course-management","tag-dl-pro","tag-language-school-management","tag-language-school-software","tag-school-management-software","tag-student-management","en-GB"],"_links":{"self":[{"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/posts\/241","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/comments?post=241"}],"version-history":[{"count":1,"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/posts\/241\/revisions"}],"predecessor-version":[{"id":242,"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/posts\/241\/revisions\/242"}],"wp:attachment":[{"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/media?parent=241"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/categories?post=241"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.dlpro.online\/wp-json\/wp\/v2\/tags?post=241"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}